University of Connecticut University of UC Title Fallback Connecticut

Non Student Accounts Receivables

Welcome to the Accounts Receivable web page. The Accounts Receivable Office performs various functions for the University, including, but not limited to the following:

  • Billing of all non-student related charges rendered by the University, including processing invoices to external customers and faculty/staff receivables.
  • Processes State of Connecticut Transfer Invoices to invoice other State of Connecticut agencies through the Core-CT Billing System (where the University is the creditor).
  • Collaborates and provides assistance to University Departments in order to charge their customers for goods and/or services provided by the University. This includes brief training sessions with KFS end-users or departmental administrative staff to familiarize themselves with the KFS Accounts Receivable Module and its functionality, specifically, creating new customers, posting customer invoices and entering customer credit memos.
  • Provides KFS end-users with helpful documentation/handouts to become a more efficient KFS user.
  • Interacts with University Departments and their customers regarding customer account inquiries/balances due to the University.
  • Forwards quarterly statements to customers with balances due
  • Forwards past due customers dunning letters requesting payment
  • Places past due customer accounts with an outside collection agency

The collection of payments is handled by Cash Operations, a department also within the Office of the Controller.

 

 

Helpful Links:

50 Minute Recorded A/R Training Session/Tutorial

Cash and AR Procedure Guide

Cash Operations

Customer Invoicing PowerPoint Overview

FAQs

KFS

Outside Collection Agencies

Quick Reference

Quick Tips

State of CT Management of Receivables Policy

UConn Payment Store

University's Form W-9