In order for the University to discuss information regarding a student’s records, the student needs to grant permission by completing the FERPA Privacy Waiver on their Student Administration Account. The student can designate one or more people and assign them a four character access code. This access code will be needed when the designee calls the university and wishes to receive information on the student’s account. The waiver will also let the student decide which departments can speak to the designees.
Follow the steps below with your student(s) to become a FERPA designee:
- Ask your student to log into their Student Administration Account and navigate to Self Service> Student Center> Personal Information> FERPA Privacy Waiver.
- Enter the first and last name of the designee(s) and assign them a four character access code.
- The student will then select the checkbox for the type of information they wish to disclose for each designee and click the “Save and return to student center” button.
- The student should provide designees with their access code as they will need to reference this code when speaking to members of the University about the student’s records.
Important: Being a FERPA Privacy designee is not the same as being an authorized user.